Rental Management Solution for Microsoft Dynamics 365 Business Central
An industry-leading equipment rental management solution designed to help rental companies take control of their business cost-effectively.
Dynamics 365 Business Central
Solving the unique challenges of the rental industry for more than 20 years.
The rental management solution for Microsoft Dynamics 365 Business Central helps rental companies reduce costs, increase productivity and provides a holistic view into their rental enterprise. By analysing your company’s specific needs our solutions can be fully tailored to your specific operational requirements. Whether you’re in the business of renting heavy construction equipment, medical supplies or fencing and scaffolding, the solution can facilitate your way of working and associated special rental tasks.
Microsoft Dynamics 365 Business Central keeps track of all assets throughout their life cycle, in addition to handling all your rental processes, giving the user a deep insight into the revenues and costs of all equipment, rentals and services. Enjoy the benefits of true mobility by managing your rentals from anywhere, anytime, on any Web-enabled device with this rental solution.
Rental Management Software - Industry Solutions
![Industry Solutions-1](https://www.cloudfactory.co/hubfs/Industry%20Solutions-1.png)
Dynamics 365 Business Central Rental Management:
Everything you need in a single solution
The Rental Management Software for Microsoft Dynamics 365 Business Central provides you a complete rental business solution which comprises 3 major parts:
- Equipment Management
- Rental Management
- Service and Maintenance Management
Business Central - Equipment Management
The object module is the core of the rental management solution.
This module keeps a complete overview of all entries on every rental item owned by the company. Each piece of equipment or rental unit is represented as a unique object in the company’s database.
The object module is fully integrated with the rental module and the service module, avoiding both siloed data, duplicated data, manual processe and cross module inconsistencies.
The object module is also integrated with the standard purchase, inventory, service, fixed asset, and sales modules of Microsoft Dynamics 365 Business Central.
All costs and income generated by these modules will be displayed in pages and reports or in statistics on the individual object, object types and object groups. In the rental solution, a company that rents lifts, for instance, will be able to measure the profitability of a unique lift, a certain type of lifts, or on a group of lifts.
![ObjectCard-a21d65bd](https://www.cloudfactory.co/hubfs/ObjectCard-a21d65bd.avif)
![RentalContract-06fe732a](https://www.cloudfactory.co/hubfs/RentalContract-06fe732a.avif)
Business Central - Rental Management
The object module is where all the transactions end up, making it possible to measure KPI’s such as utilisation, group level costs and income etc. But it’s in the Rental module most of the users spends the day in a rental business.
It’s in the rental module where the front office staff is connecting with the customers. In this module it is possible to make quotes, and to store versions of quotes. A quote can be easily transformed into a rental contract or the rental contract can be created manually. It’s possible to check availability of the equipment for a certain period, and to quickly get an overview of where the different units are located and what’s on rent at each customer.
A rental contract keeps track of the agreement, both in terms of the customer, the customer projects, and contacts. Also, crucial information such as the agreed pricing, the rental period, when to invoice, what to invoice, and the actual invoicing. When the equipment is returned and if the equipment is to be sold or maintained etc. is also handled on the rental contract.
Business Central - Service and Maintenance Management
The Service and Maintenance module is where to define service plans and to follow up that those services are executed in time for the different equipment. Also, the functional tests are defined here, all in direct connections with the equipment and equipment types defined in the object module.
This is also where the ad-hoc repair and scheduled repair and services will be organised and executed, through workshop orders.
Workshop orders can be invoiced internally, as well as towards the customer. In both cases the result will be creating transactions towards the equipment, completing the historical statistics on all levels.
![Service_Card-a2269c3f](https://www.cloudfactory.co/hubfs/Service_Card-a2269c3f.avif)
A single Cloud Rental Management Software Solution
![CloudFactory - Icons - Blue-32](https://www.cloudfactory.co/hs-fs/hubfs/2021%20-%20CloudFactory/Blue%20Icons%202021/CloudFactory%20-%20Icons%20-%20Blue-32.png?width=75&height=75&name=CloudFactory%20-%20Icons%20-%20Blue-32.png)
Features & Benefits
- Centralise management with the easy-to-use Dash-board interface, giving you one single software system that handles all your equipment rental, sales, service and financial requirements.
- Easily handle bulk items and supplies, labour, delivery & pickup charges, outside processing, sub-rentals and re-rents.
- Get better insight into your rental business with the Availability Calendar, which lets you know exactly which inventory is available and where it is.
- Assemble or sell kits for high value or serialised items that need to be delivered with additional supplies.
- Control your costs & increase profitability
- Manage your rental contracts, from quotes thru contract, delivery, return and invoicing
- Create workshop orders based on planned services or ad-hoc repair needs
- Ability to bundle sets with templates and individual rentals allowing you to better up sell
- Get a better handle on tracking your consumables such as Diamond Blades
- Track all of your rental invoices & orders with complete history
- Simplify your inventory management across all locations
- Get insight into which assets are most profitable
- Improve and take better control of your customer service
- Allows you to more easily convert quotes to contracts
![CloudFactory - Icons - Blue-17](https://www.cloudfactory.co/hs-fs/hubfs/2021%20-%20CloudFactory/Blue%20Icons%202021/CloudFactory%20-%20Icons%20-%20Blue-17.png?width=75&height=75&name=CloudFactory%20-%20Icons%20-%20Blue-17.png)
Functionality
- Service & Maintenance Management
- Equipment Management
- Rental Management
- Asset Dispatching & Scheduling
- Simple integration with Power Apps & Power BI
- Tracking and reporting of service & sales activities
- Business Intelligence solutions to monitor & forecast trends